In the last few weeks I’ve been busy reconstructing the way I work. In the past I probably was too much volume oriented. Working more and more hours to get my pile of tasks finished in time, and it became harder and harder to accomplish this.
How to change such a line upwards? I looked at how tasks were born and were they came from, and it was an interesting experience to see how tasks develop and how you put them on your pile. All in all, I learned a lot about myself and the way I work (professional, private, family wise). And in the coming time I try to write some posts about this new way of thinking and working. But first lets start with the first part. Where do tasks come from?
First of all, lets define a task:
Any piece of work that is undertaken or attempted
Thats pretty clear! I wake up in the morning and tell myself to get up. Sometimes this task is done successfully, sometimes not and I need to attempt it several times before this task is complete. Noticing that Im thirsty, I give myself the task to walk to the refrigerator and get myself a drink. Calling a new customer to ask about our last ICT work done at his place. Planning a new appointment with a colleague to discuss the latest problems and setbacks in his project. All are tasks, and of course the focus is on the last two.
Many tasks are done without really thinking of them as a regular task as you know them from work. But in the end everything we do is a task; a reaction to information input. Not all information input results in a reaction (task). You can do 2 things with information you get; archive and react.
Some people will argue with me that you can also forget (delete) information you receive. As Im a firm believer of the fact that every piece of information your body receives is stored forever in your memory, the information you get is archived maybe in a way so you may remember it easily in the conscious brain or maybe somewhat deeper in the unconscious brain. Easily meaning the name of your (girl)friend (I hope!), or very deep stored in the unconscious brain there is also one of the number plates you saw on the highway while driving.
We can blame information input partly (more on this later) as the main source of our busy task lists, we need to filter out the noise to make sure we dont get an information overload. Before we can filter out the noise we need to know where information input is coming from. In short, we get our information from our senses; everybody remembers and knows the list of five senses we were learned at school:
- Sight
- Hearing
- Touch
- Smell
- Taste
If you want to get technical we can continue to talk about senses more scientifically like: chemoreception, photoreception, mechanoreception and thermoception. Or also include on the already 5 mentioned senses, the less known list of additional six interoceptive senses: pain, balance, joint motion and acceleration, sense of time, temperature differences and direction. But thats not the really the scope of this post.
In a next post Ill tell you which of the senses matter most to our information overload and we go into more detail where the information overload is coming from.